Use Outlook to reserve a room equipped with Microsoft Teams Rooms
Tip: To prevent the meeting name from being displayed on the Teams Room front-of-room and touchscreen consoles for anyone in the room to see, mark the meeting as "Private" in Outlook.
Open Outlook and go to your calendar.
Select New Teams Meeting in the Teams Meeting section or New Meeting, then Teams Meeting.
Select Room Finder in the meeting scheduler or type the conference room email address.
Select Show a room list and find a building or list.
Choose a room from the list of available rooms.
Complete the meeting invitation as you would for any other meeting before sending.
Use Microsoft Teams to reserve a room equipped with Microsoft Teams Rooms
Open Microsoft Teams and go to your calendar.
Select New meeting to schedule a meeting. Select a meeting type from the drop-down menu to schedule a webinar or live event.
Select Add required attendees in the meeting scheduler and type the conference room name or address.
Choose a room from the list of available rooms.
Complete the meeting invitation as you would for any other meeting before sending.
Use Microsoft Teams to add a Microsoft Teams Room to an existing meeting
Join the meeting from your personal device.
Select People.
Search for the room name (it's on the console) and select OK.
Accept the call on the console to join the meeting.
Use Teams or Outlook to add a Microsoft Teams Room to an existing meeting
Open the meeting in Teams or Outlook on your personal device.
Add the room name (it's on the console) to the participants list or find the room using Room finder in the meeting scheduler (available in Outlook) and send the update.
If the meeting is accepted, it will appear on the console.
Select the meeting on the console to join.
