Opening the Search Tab
Knowing how to open the Search Tab in Microsoft Outlook is essential. It helps you quickly find emails, contacts, and attachments. Here’s how:
Open Microsoft Outlook.
At the top of the screen, click the “Search” tab. This reveals various search functions.
At the top of the tab, you’ll see a search bar. Enter keywords or phrases associated with what you’re looking for. Outlook will search your mailbox and show all items that match.
Below the search bar, you can use filters to further refine the results. These filters include sender, subject, date range, and more.
Choosing the Scope of the Search
When searching in MS Outlook, pick the right scope. This helps narrow the search to find things quickly. Choose the scope that fits your needs.
If you know the location of the item, search within a specific folder. But if you don’t, search across all folders.
Further refine the search by adding criteria. Keywords in subject/body, sender/recipient and date range/file type are all options.
Using Keywords and Filters
Using keywords and filters in Microsoft Outlook can make your search experience easy and efficient. Here are five tips to help you get the most out of them:
Be precise with keywords. E.g. use “meeting notes from last week’s sales meeting” instead of just “meeting notes”.
Use search operators such as AND, OR, NOT, and quotation marks.
Take advantage of sender/recipient filters for quick access to specific emails.
Sort by date when trying to find emails from a certain time frame.
Combine various filters to narrow down search results.
Refining Search Results
Filter your search to narrow it down. Specify criteria like the sender, subject, date range, or even words within the email. Then quickly locate the emails you need.
Use advanced search operators. Combine or exclude specific terms or phrases for more complex searches. Examples of operators are “AND”, “OR”, and “NOT”.
Plus, you can sort results by date, sender, subject, or size. Search within attachments too, to find files and documents.
